|Consultation:||Young Greens AGM 2019|
|Agenda item:||D Amendments to the Constitution/Standing Orders|
|Proposer:||Young Greens (decided on: 07/24/2019)|
D2: Young Greens Standing Orders 2018/2019
Young Greens Standing Orders 2018/19
Section A: Young Greens Convention
A1.1 The Young Greens Convention shall be held once per year in Spring.
A1.2 The Young Greens Convention will take place for two days during a weekend.
A1.3 Liberation groups will be allocated a session at convention where they will
provide a report to its membership on activities undertaken since last
convention and for any other purpose the group sees fit.
Section B: Annual General Meetings
Part 1: Competency of the Annual General Meeting
B1.1 The Young Greens Annual General Meeting (AGM) will be held at Young Greens
B1.2 The Annual General Meeting is the highest decision-making body within the
B1.3 There must be at least 25 members of the Young Greens at any General
Meeting for decisions to be binding.
B1.4 The AGM accepts/rejects/amends motions, resolutions and changes to the
Constitution or Standing Orders.
B1.5 The AGM ratifies decisions about joining or leaving partnerships and
membership within other organisations/networks.
B1.6 The actions and priorities of the Executive Committee may be set by
resolutions passed at the Young Greens AGM.
B1.7 A General Meeting will be held at a bi-national autumn event
Part 2: Organisation of the Annual General Meeting
B2.1 The Annual General Meeting agenda must be structured, organised and agreed
by the Executive Committee (EC) and Structures and Procedures Committee (SPC).
B2.2 SPC must appoint a chair and deputy chair for the Annual General Meeting.
The chair and deputy chair must not be proposers of any motions to the Annual
B2.3 SPC must ensure that all members respect the Constitution and Standing
B2.4 SPC must take Annual General Meeting minutes of all official business
including recording any votes, important discussions, and decisions.
B2.5 SPC must keep a record of newly adopted/amended documents and email the
Young Greens' Co-Chairs a copy of newly adopted/amended documents as well as the
minutes of the Annual General Meeting.
B2.6 SPC must inform EC to take note of any newly adopted entries into the
Record of Policy Statements, entries into the Record of Organisational
Statements, amendments to the constitution and amendments to the standing orders
(hereafter referred to as motions).
B2.7 A prioritisation ballot will occur, conducted by SPC, on the first day of
Convention for attendees at the Annual General Meeting in order to decide the
order of motions taken.
Part 3: Motions and Reports
B3.1 It shall be the role of SPC to compile submitted reports, motions and
B3.2 The Annual General Meeting must take note of mandatory annual reports by
B3.2.1 Executive Committee Co-Chairs.
B3.2.3 Non-Portfolio EC Officers.
B3.2.4 Senate Co-Chairs.
B3.2.5 Structures and Procedures Committee.
B3.3 Annual reports detailed in B3.2 must be submitted to SPC at least 1 week
before the AGM.
B3.4 Individual members, EC and Affiliated Young Greens Groups have the right to
submit motions and amendments.
B3.5 For all submissions, there must be a named proposer and at least 3 other
co-proposers or at least one other co-proposer if submitting on behalf of an
Affiliated YG Group or recognised committee.
B3.6 In the case of motions being submitted which seek to amend the Constitution
or Standing Orders being accepted for discussion, paper copies of the
Constitution and Standing Orders must be made available for members attending
the General Meeting.
B3.7 The timescale for the submission of motions and amendments shall be as
B3.7.1 At least 8 weeks before the Annual General Meeting, EC must send out a
call including guidelines for submission of motions, resolutions and changes to
the Constitution or Standing Orders, all relevant dates and where to find
motions once they are posted on the members’ website.
B3.7.2 Submission for motions shall close exactly 4 weeks before the AGM.
B3.7.3 Following this, SPC must post all submissions at the earliest possible
B3.7.4 Exactly 1 week before the AGM, submission of amendments to motions will
B3.7.5 Amendments may not substantially change the intention of the motion and
nor may they require changes to another section of the Constitution or Standing
B3.8 Exactly 5 days before the Annual General Meeting, SPC must ensure that all
members are emailed (regardless of Annual General Meeting registration status)
copies of all motions and amendments to both as well as the reports detailed in
B3.9 The only amendments which shall be accepted from the floor during the AGM
are minor textual amendments (e.g. grammatical corrections) and friendly verbal
amendments (i.e. where both the proposer of the original paper and the proposer
of the verbal amendment agree to an amendment).
B3.10 Emergency motions, defined as being brought due to an event occurring past
the original motion deadline, will be accepted up until 17.00 on the day before
B3.11 The text of Emergency Motions should be submitted by email and the list of
proposers by email and/or paper copy, both to the Chair of SPC.
B3.12 Emergency Motions shall be prioritised at the AGM by SPC on the basis of
the number of co-proposers to each Emergency Motion.
Part 4: Motion Voting Procedures
B4.1 When debating a motion or amendment at the Annual General Meeting, the
proposer will be asked by the chair to propose the motion or amendment by
explaining what the motion or amendment is for and then giving a brief speech in
favour of the motion.
B4.2 Following this the chair will open debate on the motion or amendment by
asking for a limited number of brief alternating speeches in favour and against
the motion, firstly against and then in favour of the motion or amendment until
either no one wishes to make a speech or there has been sufficient debate on the
motion or amendment.
B4.3 If it is unclear if there has been sufficient debate a straw poll will be
taken by raising hands with the options either for more debate or move to a
B4.4 At any point before the vote is taken, any member can ask for
clarification, raise points of information or propose procedural motions (e.g.
minor textural amendments, taking by parts).
B4.5 If a motion or amendment has received lengthy debate the proposer may
request a brief right of reply before the vote is taken.
B4.6 When voting on motion proposals the possibilities are 'yes', 'no' or
B4.7 Depending on the nature of the proposal, the following types of majority
may be required for a motion to be passed.
B4.7.1 Simple majority: majority of the votes cast in person.
B4.7.2 Two-thirds majority: two-thirds of the votes cast in person.
B4.7.3 Absolute two-thirds majority: two-thirds majority of the votes cast by
the entire membership of the body.
B4.8 Amendments to the Constitution including accompanying Byelaws or Standing
Orders will be accepted with a two-thirds majority.
B4.9 Unless otherwise stated in the Constitution or Standing Orders, everything
else will be accepted with a simple majority.
B4.10 SPC shall be responsible for counting the votes.
B4.11 Results of votes must be announced during the meeting.
Section C: Emergency General Meetings
C1.1 An Emergency General Meeting (EGM) may be called at any time by an absolute
two-thirds majority of the Senate, or by an absolute two-thirds majority of EC,
or by a minimum of 5% of the Young Greens membership petitioning the EC for an
C1.2 The same procedure as for AGM motion submission, organisation and voting
shall apply to an EGM following Section B Parts 2,3,4.
Section D: Autumn General Meeting
1. There will be a Young Greens General Meeting held at the autumn
2. The Autumn General Meeting consists solely of accountability sessions for the
following representatives elected in the annual ballot:
3. The Autumn General Meeting must take note of mandatory six-month progress
reports from those representatives.
4. The accountability session will take the form of a face-to-face Q&A with the
5. There must be at least 25 members of the Young Greens excluding employees at
any General Meeting for decisions to be binding
6. Motions of no confidence may be put forward during the accountability session
and will pass with a two-thirds majority
7. Motions of no confidence may be put forward during the accountability session
Censure and Commendations and will pass with a simple majority
8. Every Young Green is eligible to vote at the Autumn General Meeting
9. Young Greens employees have no voting rights
Section E: Internal Elections
Part 1: Candidacy
E1.1 All members of the Young Greens are eligible to be candidates for roles
within the Executive Committee, Structures and Procedures Committee members, the
Senate Co-Chairs, and the Green Students Committee Co-Convenors providing they
abide by the rules such as gender quotas.
E1.2 Only those Young Greens who self-define as belonging to a specific
Liberation group may be candidates for election within that respective
E1.3 Members who hold a position on the Structure and Procedures Committee may
not be candidates for any other position other than SPC until they no longer
hold position on the SPC.
E1.4 Candidates must have two nominees, who are members of the Young Greens in
accordance with Article 1 of the constitution, and may provide a candidate
statement, campaign video, and social media links if they wish.
E1.5 Members of the Young Greens may not be nominated for nor hold more than one
of the following posts in the Young Greens:
E1.5.1 Any EC role
E1.5.2 Senate representatives of the Regions of England, and Wales
E1.5.3 Structures and Procedures Committee
E1.6 Members of the Young Greens may put themselves forward as a job share for
any of the following posts within the Young Greens annual ballot:
E1.6.2 Non-Portfolio Officer
E1.6.3 Member of Structures and Procedures Committee
E1.7 Should one part of the job share resign or be removed from their position
for whatever reason, their counterpart(s) will be able to either:
E1.7.1 advertise to co-opt a replacement for the exiting part of the job share
E1.7.2 continue to carry out their role without the exiting part of the job
share, without replacing them
E1.7.3 resign from their role
Part 2: Term of Office
E2.1 All roles shall be elected for a term of office of 1 year, which should be
completed should the officer no longer fit the requirements described in
Constitution Article 1.5 during their term, accepting variations as described
E2.2 For EC roles and other officers elected at the AGM the term of office shall
run until the following year’s AGM except in the cases of resignation or removal
by a vote of no confidence.
E2.3 A vote of no confidence shall occur for an individual role if the
Structures and Procedures Committee are petitioned by 25% of the committee or
other body which the role is part of.
E2.4 A vote of no confidence may also be called for any individual role if the
Structures and Procedures Committee are petitioned by 5% of the Young Greens
E2.5 If the role a vote of no confidence is being petitioned for falls within
the Structures and Procedures Committee then it shall instead be EC that is
petitioned by the members of the relevant committee, body, or general
E2.6 Complete anonymity shall be maintained throughout by the committee which is
petitioned, both relating to the petitioners and the vote.
E2.7 No member may sit on the same body for more than 5 terms consecutively,
irrespective of election or co-option.
E2.8 No member may hold the same post for more than 3 terms, irrespective of
election or co-option.
Part 3: Election Timescale
E3.1 The following election timescale applies only to YG roles elected in the
“Annual Ballot” at convention, namely Executive Committee, Structures and
Procedures Committee members, the Senate Co-Chairs, and Co-Convenors of the
Green Students Committee.
E3.2 Liberation Group Co-Chairs, Groups for the Regions of England and Wales,
Green Students Committee and any other affiliated Young Greens Groups shall be
elected with a separate timescale to be decided by those respective groups.
E3.3 The Elected International Delegate shall be elected in line with the
procedure below, with the process beginning three months prior to the event they
will be attending.
E3.4 At least 8 weeks before the AGM the Executive Committee must send out a
call for applications to all Executive Committee roles, Senate Co-Chair
positions, and Structure and Procedures Committee positions which must set out
the rest of the timescale and how to apply.
E3.5 Exactly 4 weeks before the AGM applications will close for all roles
elected at Convention except for roles that received no applications during the
E3.6 As close as possible to 2 weeks before the AGM a live online video hustings
will take place for all roles elected at Convention, which all candidates for
these roles are invited to take part in.
E3.7 Exactly 2 weeks before the AGM voting will open in accordance with Standing
E3.8 At 17.00 the day before the AGM applications will close for roles which
gained no applications as set out in D3.4.
E3.9 A further in-person hustings shall be held at Convention; each candidate
has the right to participate in these as well as to submit a statement in
E3.10 Voting shall close during Convention between the in-person hustings
detailed in D3.8 and the announcement of results (the exact time to be at the
discretion of SPC). The time of this should be clearly identified on the
Convention Timetable and voting platform.
E3.11 The election of successful candidates shall be announced during
Part 4: Electoral System and Gender Balance
E4.1 Every Young Green is eligible to vote at the Annual General Meeting and
associated elections where they have 1 vote.
E4.2 All positions shall all be elected using the Single Transferable Vote (STV)
system with a provision for negative voting (re-open nominations, acronym RON).
E4.2.1 Single Transferable Vote quota for election is calculated as follows:
total valid vote divided by one more than the number of seats up for election
plus one (or rounded up) to avoid ties: (TVV/(seats+1)) +1.
E4.3 Voting will take place via secret, secure online ballot arranged by an
Electoral Returning Officer (ERO), appointed by the Structures and Procedures
E4.4 SPC, or the ERO if authorised to do so by SPC, is responsible for counting
E4.5 The counting of votes and electing of successful candidates for the
positions of Co-Chair, Senate Co-Chair and Treasurer will take place before the
counting for EC Non-Portfolio position so that the gender balance criteria
described below can be applied.
E4.6 The following rules will apply to the elections of, separately, Co-Chairs
and Senate Co-Chairs in compliance with paragraph 1.2 of Constitution Byelaw 1.
E4.6.1 The candidate with the highest number of first preference votes will be
elected in the first round in which a candidate passes the quota required by the
E4.6.2 If the successful candidate is not a self-defining man, the second
candidate elected by the STV method will be elected to the second Co-Chair
position, regardless of gender identity.
E4.6.3 If the first successful candidate is a self-defining man, all other self-
defining men will be excluded from the vote and their further preferences
allocated to the remaining candidates from whom the second Co-Chair will be
E4.7 Following the election of the aforementioned roles a number of Non-
Portfolio positions will be reserved for candidates who are not self-defining
men to ensure that EC shall comprise of no more than 50% of members who self-
define as men. The number of roles reserved will be calculated based on the
number of self-defining men elected to the Co-Chair, Senate Co-Chair and
E4.8 The election of Green Students Committee Co-Convenors will take place
following the same rules as laid out for EC Co-Chairs and Senate Co-Chairs in
E4.9 The election of the International Delegate will take place such that if the
delegate appointed by EC self-identifies as a man then the elected delegate
cannot be someone who also self-identifies as a man. Thus, the delegate
appointed by EC will be declared before the nomination period opens.
E4.10 The election of members to Structures and Procedures will be carried out
such that no more than 50% of the places are taken by self-defining men with
places reserved, as necessary, to ensure this.
Part 5: Campaigning Rules
E5.1 Candidates for any role in Young Greens elections, and proposers of
motions, are entitled to campaign and must all follow the same rules except for
D5.2 which will only apply to roles explicitly mentioned.
E5.2 The amount spent on a campaign by a candidate in the annual Young Greens
ballot (EC, Structures and Procedures Committee, Senate Co-Chairs, Green
Students Committee Co-Convenors) must not exceed £30. This includes leaflets,
online campaigning and similar expenditure the candidate has incurred as a
result of being a candidate for a position within the Young Greens. It also
includes expenditure incurred by the supporters of the candidate. At least 50%
of all spending will be reimbursed by the Young Greens providing receipts are
provided to the Young Greens Treasurer within 30 days of the close of elections.
The same amount of money will be reimbursed for every candidate running for any
E5.3 Candidates and proposers may use the contact details of people they know
personally to directly canvass for support, via their own networks, in the run
up to the election but must not use details of members they only know via
official Young Greens channels – for example those they have gleaned through
previously holding an elected position within the Young Greens or those they
have gained from mailing lists.
E5.4 Candidates and proposers may campaign online and use social media to
canvass for support but only strictly in a personal capacity.
E5.5 Candidates and proposers may not use official Young Greens or Green Party
communication channels such as administrative email and Facebook privileges.
E5.6 Each candidate is entitled to their submitted nomination statement being
circulated amongst the membership via email and posting on the Young Greens
E5.7 Campaigns must focus on the benefits of the candidate they are supporting,
not the flaws of the candidates opposing them. Negative campaigning is not
E5.8 Bribery, coercion and mistreating of members is strictly forbidden.
E5.9 Any member, regardless of candidate status, can report a suspected breach
of these rules to the Electoral Returning Officer in the case of electoral
breaches, Structures and Procedures in the case of motions, or, where they feel
that is inappropriate, to Young Greens Staff.
E5.10 Any suspected electoral breach of these rules will be investigated by the
Electoral Returning Officer and the Structures and Procedures Committee who will
have the following options open to them:
E5.10.1 Any candidate suspected of breaking these rules may be suspended from
the election pending investigation by the Electoral Returning Officer and the
Structures and Procedures Committee. If the investigation cannot be completed by
the AGM, the election will be re-run.
E5.10.2 Any candidate found to have broken these rules, the Electoral Returning
Officer and the Structures and Procedures Committee may expel the candidate from
the current election with the election otherwise continuing as normal.
E5.10.3 Anyone shown to have broken the rules and to be acting on behalf of a
candidate will also lead to the expulsion of that candidate from this election.
E5.10.3 Candidates removed from the current election due to the actions of
themselves or others will still be eligible to be a candidate for future
elections to any position within the Young Greens.
E5.11 Any suspected non-electoral breaches, during an election and by a
candidate, of the Young Greens Constitution, Young Greens Standing Orders, Green
Party Constitution, Green Party Standing Orders, Green Party Code of Conduct or
any other organisational policies of the Green Party of England and Wales and
Young Greens, including anti-harassment and Safe Space policies, will be
investigated by the Structures and Procedures Committee who will have the
following options open to them:
E5.11.1 Any candidate suspected of breaking these rules may be suspended from
the election pending investigation by the Structures and Procedures Committee.
If the investigation cannot be completed by the AGM, the election will be re-
E5.11.2 Any candidate found to have broken these rules may be expelled from the
current election with the election otherwise continuing as normal.
E5.12 Following any action as described in D5.11.1 or D5.11.2, the Structures
and Procedures Committee shall refer the case to the Complaints and Disciplinary
Committee for full investigation as described in Article 5 of the Constitution,
from 5.6 onwards.
E5.13 Any suspected breach of these rules in relation to the proposal of motions
will be investigated by the Structures and Procedures Committee who will have
the following options open to them.
E5.13.1 Any proposer suspected of breaking these rules may be suspended from
proposing the motion pending investigation by the Electoral Returning Officer
and the Structures and Procedures Committee and an alternative proposer must be
found by the remaining co-proposers.
E5.13.2 For serious breaches of these rules, Structures and Procedures Committee
may rule the motion or amendment out of order and remove it from the General
E5.14 A person is accountable to these rules from the opening of the nominations
period, however, may only announce their candidacy and begin publicly
campaigning after the close of nominations.
Part 6: Co-options
E6.1 Any vacant EC role, including Senate Co-Chairs, may be co-opted by a
majority vote of EC plus the agreement of the Chair of the Structures and
Procedures Committee, after a call out and a hustings has taken place.
E6.2 When advertising vacant EC Non-Portfolio positions, the Executive Committee
are able to advertise specific available portfolio(s), as decided by a majority
vote of EC plus the agreement of the Chair of the Structures and Procedures
E6.3 Any vacant SPC role may be co-opted by a majority vote of SPC, after a call
out has taken place.
E6.4 If it is not possible to co-opt for SPC roles in accordance with D6.3,
these roles may be co-opted by a majority vote of EC, after a call out has taken
E6.5 Senate Representatives for the regions of England and Wales may be co-
opted, in the absence of an elected representative from the group they would
represent, by a majority vote of Senate plus the agreement of the Chair of the
Structures and Procedures Committee, after a call out to eligible members and a
hustings has taken place.
E6.6 Vacant Green Students Committee Co-Convenor roles may be co-opted by a
majority vote of the Green Students Committee after a call out by the Green
Students Committee has taken place.
E6.7 If it is not possible to co-opt for Green Students Committee Co-Convenor
roles in accordance with D6.3, these roles may be co-opted by a majority vote of
EC plus the agreement of the Chair of the Structures and Procedures Committee,
after a call out and a hustings has taken place.
- Appointing International Delegate p2 (Hannah Clare (Brighton and Hove Green Party), Submitted)
- Building an effective EC p2 (Rosie Rawle (Oxfordshire Green Party), Submitted)
- Deleting the Senate p2 (Hannah Clare (Brighton and Hove Green Party), Submitted)
- Giving staff the right to vote (Hannah Clare (Brighton and Hove Young Greens), Submitted)
- Making our AGM clearer (Hannah Clare (Brighton and Hove Young Greens), Submitted)